Accessing your Settings

To access your settings, you will need to know your password.  Many lists will send out a monthly reminder of this - but if you have no record of it, you can ask the system to send it to your registered address.  Do this directly from the maintaining page on this site - or visit the main lists home page at http://lists.coin.org.uk/cgi-bin/mailman/listinfo/ where you will see a complete list of alll the COIN mailing lists.

Changing your email address

If you have a new email address, you can alter this at the top of the settings page.  Type the new address in the boxes provided (twice to check for mis-typing) and click the button.  It is a help if you make sure that your real name is filled in and if you click in the box, "change globally", it will set this new address for all of the COIN mailing lists to which you are subscribed.

Once you have done this, an email will be sent to this new address.  The subject line and the body of the text will both contain a long and complicated code.  The message is written in generally impenetrable English, but in real terms, all you need to do is to click "Reply" and then "Send".  Ignore the rest of the burble!  Unless you respond withing three days, then your address won't be changed.

Changing your password

When you are signed up to a mailing list, you will normally be issued with a random, cryptic password.  While this is considerably more secure than anything you are likely to come up with, it may be more convenient to change this to something a bit more memorable.

Whatever you do, don't use a password that is "important" to you - such as the one you use for your internet banking.  While this password is stored securely (the administrators cannot access this information), the password is sent out in an open email so it is possible for other eyes to see it.

Having logged in to your account, you'll see a space to change your password.  Type it in twice (to avoid errors in typing).  Again, if you click in the box, "change globally", it will set this password for all of the mailing lists to which you are subscribed.

Unsubscribing

Select this option (and click in the box to say that you really do want to do this).  You will be

Digest Mode

It is possible to receive all the mails from a particular forum in one compendium batch.  When the volume of traffic on that list is high, this can minimise the number of emails that you receive.  However, receiving your mail in this way makes it difficult to enter into any conversation because your delivery of the messages is delayed.  Unless your wish simply to "lurk" on a list, reading the input of others but making no real contribution to discussions, this mode has limited value.

Filtering your mail

Many people like to filter their incoming mail so that traffic, such as COIN list emails don't clutter up an inbox that should, perhaps, be full of work-related stuff.  The key to this is finding something unique about that mail that will allow the filter (Outlook calls them "Rules") to put the email in the right place.

The single most definitive thing about a regular COIN mailing list email is that its header (the part of a message that you don't often see) contains the line: Reply-To: [list_name]@lists.coin.org.uk

Thus, if you are looking at a mail on the COIN General list, it would say; Reply-To: general@lists.coin.org.uk

Exactly how to apply this in your particular mail browser depends a lot on what mail browser you use:

  • In Outlook, you can set up a rule with "Specific words in the message header" and set those specific words to be Reply-To: general@lists.coin.org.uk
    Here are some more explicit instructions from Andrew Leach.  They refer to Outlook 2010.  They may sdtill need independent verification...
    * In the "File" menu, click "Manage Rules & Alerts".
    * Delete any existing rule which might conflict with the new rule.
    * Click "New Rule..."
    * Go down to "Start from a blank rule" and choose "Apply rule on messages I receive"
    * Click "Next".
    * Click the checkbox next to "With specific words in the message header"
    * Click the underlined text "specific words" in the box at the bottom.
    * In the top textbox, enter Reply-To: technical@lists.coin.org.uk
       (replace technical with the name of your list)
    * and click Add to move that into the bottom text box.
    * Click OK. Click Next.
    * Click the checkbox next to "Move to the specified folder",
       which will add that action in the box at the bottom.
    * Click the underlined text "specified" in the box at the bottom.
    * Navigate to the correct folder.
    * Click OK. Click Next.
    * Add any exceptions in the same way (there probably won't be any). Click Next.
    * In Step 1, specify a name for the rule.
    * In Step 2, you can get Outlook to run the rule on messages which are still in your Inbox.
    * Click Finish

  • In Pegasus Mail, you can set the Header > Reply to box directly:
    * Click the green filter funnel icon or
    * Select "Tools" then "Mail Filtering Rules" then "Edit new mail filtering Rules"
    * Now click "Rules applied when the folder is opened"
    * Delete any existing rule which might conflict with the new rule.
    * Click "New Rule" and then "Headers..."
    * Tick the Reply-to box and add general@lists.coin.org.uk to the Contains this text box
    * Select the Action that you want it to take
    * Click OK, Save then Close.

  • In Thunderbird, click Manage Message Filters.
    * Select New and then find Customise in the list that drops down from "Subject". 
    * Create a new message header called Reply-To.
    * Click OK and select Reply-To from the list. 
    * Put general@lists.coin.org.uk in the right hand box
    * Fill in the actions that you want it to take.

  • Outlook Express.  If you are still using Outlook Express, it means that you are still working on Windows XP (or an even earlier system).  You really do need to upgrade your system!  Windows XP is no longer safe to use!

  • If you have advice for other mail programs, then please send them in!  Use the "Make a comment" button at the top of this page.
    All mails to a COIN mailing list will be sent To that list name.  Failing all else, you can use this to filter your mails into the appropriate box - but a "cross-posted" message (one sent to two different lists) will both be filtered into the list first mentioned in your rules.

Has anyone got any advice on Windows Mail, the successor to outlook Express?  Click the Comment button!